FEBRUARY 4, 2008 LECOMPTON CITY COUNCIL MEETING MINUTES
7:00 P.M. Ed Smith started the meeting. Mayor Paslay, Council President Bruce Liese and Council Member Christy Mallonee were absent. Tim McNish made a motion for Ed Smith to be Acting President of the City Council. Mark Tunstall seconded the motion and the vote was 3 yeas, 0 nays. City Superintendent Justin Van Winkle and City Clerk Sandy Nichols were present. Robert Jernigan and Jennifer Smith were present.
Tim McNish made a motion to approve the January21, 2008 minutes with correction to the next to the last paragraph to include the motion was seconded by Tim and the vote passed 5 yeas and 0 nays. Mark seconded the motion and the vote passed 3 yeas 0 nays.
Mark made a motion to approve the bills before them. Tim seconded the motion and the vote passed 3 yeas and 0 nays.
Dan Fischer, Area Specialist with Rural Development was present to discuss paperwork needed for the water tower grant/loan. After discussion and questions had been answered by Mr. Fischer Mark Tunstall made a motion to approve and adopt the following documents: Letter of Conditions, Form RD 1942-46, “Letter of Intent to Meet Conditions”, Form RD 1940-1, “Request for Obligation of Funds”, Form RD 442-7, “Operating Budget”, SF 424-2, “Application for Federal Assistance”(revised”, RUS Bulletin 1780-27, “Loan Resolution (Public Bodies)”, RUS Bulletin 1780-12, Water or Waste System Grant Agreement”, and to authorize the Mayor and City Clerk to execute these and any related documents at the appropriate time. The Mayor and City Clerk are also authorized to take any other action necessary to obtain a loan and grant from USD, Rural Development. Tim McNish seconded the motion and the vote passed 3 yeas and 0 nays.
PLCL requested to attend a later meeting date.
Jennifer Smith, Douglas County Horticulturist Agent was present to discuss lawn and landscaping management information. After reviewing brochure and handout drafts, Ed made a motion to make brochures available in the office and an article in the spring newsletter if it is available. Tim seconded the motion and the vote passed 3 yeas, 0 nays.
Bob Jernigan was present to share information regarding Lions Club. Mr. Jernigan would like to start a Lecompton Lions Club in Lecompton. The council members were asked to share information with residents that might be interested. Mr. Jernigan would like to put some fliers in the city office. The council thanked Mr. Jernigan for his interested and approved fliers being put in the office.
After reviewing Ordinance # 788 regarding building permit rates Tim made a motion to approve the ordinance. Mark seconded the motion and the vote passed 3 yeas, 0 nays.
It was reported that no applications had been received from Lecompton City residents for the City Treasurer position. The applications received were within the Lecompton town ship. Tim made a motion to have City Attorney Lee Hendricks start procedure for a Charter Ordinance that would permit someone from outside the city limits to be appointed. Mark seconded the motion and the vote passed 3 yeas, 0 nays.
There were no reports from the Planning Commission. It was requested the mayor be reminded there are two city positions on the Planning Commission that need to be appointed.
A letter from RWD #3 with information regarding the cost of water for the purpose of the Water Supply Contract being considered was reviewed. After discussion, Mark made a motion for the City Attorney continue working on the Water Supply Contract with RWD #3 with regard to the information submitted. Tim seconded the motion and the vote passed 3 yeas, 0 nays.
There was discussion regarding the water tower project. Staff is to see if the City Attorney has received all the information he needed to send a letter to Mrs. Stuart. Has the letter been sent? The staff is to get the following information from the City Engineer: price difference of a 150,000 gallon tower and a 250,000 gallon tower; best location of a tower; height of each size, lot size for each tower size, fence requirements, will 250,000 tower fit on the present location (yes or no), what size of construction easement will be needed for both sizes. Are there any communication issues? Request better feed back from both entities.
The following communications were reported $5940.65 has been received from tax distributions for city clean up to met city codes; Chuck Bayless would bid mowing requests by the job; Bill Fair sent information regarding narrow lot design guide lines for KC, KS; Trident Insurance would like the opportunity to present coverage for the city’s insurance and workman’s comp. The council recommended Patrick Gottstein check on this.
Hearing officer was discussed. It has been the mayor’s responsibility in the past and should continue to be so until further notice. A resident has moved from property that was repossessed with a balance remaining on the account after the deposit was used. A letter stating the balance of the account has been sent to the resident. The council instructed the City Clerk to send a letter to the new owner notifying the new owner of the balance.
Next meeting will be February 19, 2008.
9:31 P.M. Mark made a motion to adjourn, Tim seconded, unanimous.
Sandy Nichols, City Clerk