June 16, 2008


7:00 P.M. Mayor Paslay brought the meeting to order at 327 Elmore, Lecompton, KS. Council Members Mark Tunstall, Tim McNish, Jimmy Wilkins, Christy Mallonee, and Jennifer Smith were present. City Superintendent, Justin Van Winkle, City Clerk, Sandy Nichols, City Treasurer John Hoffman and City Attorney Lee Hendricks were present. Resident present: Lori Wilkins; Lecompton Planning Commission Chairperson Jeff Robertson was present; Grant Writer Donna Crawford was present.

Jennifer Smith made a motion to approve the June 2, 2008 minutes. Tim McNish seconded the motion and the vote passed 5 yeas and 0 nays.

Christy Mallonee made a motion to pay the bills before them. Jimmy Wilkins seconded the motion and the vote passed 5 yeas and 0 nays.

Donna reported that she has completed all possible information for the grants at this time. Donna reported that change of the location for the water plant as well as the tower created additional paper work and studies which took additional time. There was discussion regarding KDHE’s non-approval of the plans at this time. The council requested Donna to call KDHE, Paul Bodner, to see if there is anything that can be done to speed up the process of the water plant.

There were no public comments.

Jeff Robertson requested a digital voice recorder and a laptop for the Planning Commission. The recorder would be erased when the minutes had been typed. The laptop would be used to type the minutes, email the agenda and minutes to member per by-laws. Also to email the minutes to the city clerk to put on the web once they have been approved. After discussion Jennifer made a motion to get quotes for a laptop. Mark seconded the motion and the vote was 5 yeas, 0 nays. Jenny made a motion to purchase a $39.99 Sony voice recorder. Jimmy seconded the motion and the vote passed 5 yeas, 0 nays.

After discussion and reading Resolution 250 section authorizing issuance of renewal of temporary notes $116,000, Mark made a motion to accept Resolution #250. Christy seconded the motion and the vote passed 5 yeas, 0 nays.

After discussion regarding donations that have been given to different agencies this year, council decided not to donate a coupon for juice to the PLCL reading program at this time.

Job descriptions; job descriptions for the city clerk, city treasurer and city superintendent were presented and signed by the mayor and council members. After discussion, the council agreed the city superintendent position is an appointed position. The city clerk is to continue to collect information regarding how other cities figure vacation times.

Lee: The council wanted Lee’s opinion on passing a pay range ordinance for the mayor and council. Lee recommended not passing a pay range ordinance.
SCI update: Lee had sent a letter requesting payment for the last half of 2007 franchise fees.
The council wanted Lee’s opinion regarding an ordinance for curfew for children. Lee stated it would be difficult to enforce the ordinance without a police department or to hope that Douglas County Sheriff Department could enforce it. It would be time consuming and costly.
If a certified letter is not picked up by the recipient, follow the codes for procedures. The city clerk is to send a certified letter to property on Woodson Ave. to clean up the yard and mow. If the city has to do this the owner will be charged for the cost of cleaning, mowing and animal control.

Shingles are not available to match the existing shingles on City Hall. The contractor stated a new roof was needed. The council requested the current shingles be removed and Justin to get bids for a new roof on City Hall after Territorial Days.

Roy stated Brett Sanford would refinish the shelter before Territorial Days of the council approved. The council approved having the park shelter refurbished. Roy will contact Mr. Sanford.
Justin reported a tree branch fell in the parking lot of the community building.
After discussion of information Justin furnished regarding work to be done on Elmore Street, Jimmy made a motion to approve RD Johnson’s bid and to do the work the third or fourth week in July. Tim seconded the motion and the vote passed 5 yeas, 0 nays.
Justin reported an irradiate resident was concerned about drainage of a ditch and hung up on him while he was on the phone. The council instructed him to hang up when anyone is cussing on the phone. The history of the location of this complaint was discussed. No additional action was taken.
Justin asked if the council would hire Doug Porter to clean brush away from guard rails at Woodson Ave. and Eisenhower Memorial Drive. The cost is estimated to be $80.00 per hour for 3 – 4 hours. Mark made a motion to have Doug clean the brush away form the guard rails at Woodson Ave and Eisenhower Memorial Drive. Christy seconded the motion and the vote passed 5 yeas, and 0 nays.
Jennifer reported Mike Leming Sr. would like to have his ditch area cleaned. The water is running over his driveway. Justin will work on this.
Mark reported the cleaning ladies will be quitting at the end of August. The girls will quit as sooner if someone else is hired.
Tires were picked up June 14. Thank you to those that helped pick them up.

The council has instructed Dave Bogner to transfer $10,000 to the equipment fund and use his best judgment for the 2009 budget.

Account 52 is paid in full.
Larry Cyr’s account is to have a letter sent requesting payment and stating if not paid it is the landowner’s responsibility. If it is not paid it will be added to the tax roll. A copy is to be mailed to the landowner.

There was discussion regarding payment from John Chaney. No action was taken.

The property in the 200 block of Elmore is acceptable for clean up and mowing. The Roberts property has had additional mowing done.

9:15 P.M. Mark made a motion to adjourn. Christy seconded, and the vote passed 5 yeas, 0 nays.
Sandy Nichols, City Clerk