October 6, 2008 LECOMPTON CITY COUNCIL MEETING MINUTES
7:00 P.M. Mayor Paslay brought the Lecompton City Council regular meeting to order at 327 Elmore, Lecompton, KS. Council Members Tim McNish, Jimmy Wilkins, Christy Mallonee, Jennifer Smith, and Mark Tunstall were present. City Engineer Kenneth Shetlar, City Superintendent, Justin Van Winkle, and City Clerk, Sandy Nichols. Elsie Middleton, Carl Bahnmaier, Kelly Guerrero & Krista Stafford from Midland Contractors Inc, Kevin Benton, and Garrett Nurdstrom with G.A.S.
Jennifer Smith made a motion to approve the September 15, 2008 minutes with corrections to be made. Tim McNish seconded the motion and the vote passed 5 yeas, 0 nays.
Jimmy Wilkins made a motion to approve the bills before them. Mark Tunstall seconded the motion and the vote passed 5 yeas, 0 nays.
Kenneth Shetlar reported the opening bids for the water plant: Midland Construction Inc $2,131,000; CAS $2,152,700. The City Attorney and the City Engineer discussed the requirements and qualifications of the bids. The council was informed that Midland Construction Inc was formed in April 2006 and CAS, LLC was formed in Oct. 2006. The council was informed that both companies had personnel with qualifications that would be as equally important as the dates the company was formed. References for Midland Construction were good. After discussion, Jennifer Smith made a motion to approve the construction of a water plant bid from Midland Construction of $2,131,000 with Alternate Bid Items for pre-engineered metal building and 16’ x 14’ insulated coiling mounted overhead door. Tim seconded the motion and the vote passed 5 yeas, 0 nays. Kelly Guerrero stated they would like to be able to start by November 1, 2008. They anticipate the project to take 300 calendar days to complete. Justin reported pumps would cost $14,000 installed. A proposal will be presented for the sewer discharge work to be done.
Kevin Benton was present to request a building permit for electrical, plumbing and a deck. Tim made a motion to approve building permit #165. Christy seconded the motion and the vote passed 5 yeas, 0 nays.
A Proclamation for library week was read. Christy made a motion to approve the proclamation request. Mark seconded the motion and the vote passed 5 yeas, 0 nays.
Jennifer Smith reported a gypsy moth had been trapped in the Lecompton Park by USDA. Gypsy moths are very destructive and this will need to be monitored. Christy made a motion to permit USDA to trap gypsy moths in the spring of 2009. Jimmy seconded the motion and the vote passed 5 yeas, 0 nays.
Carl Bahnmaier was presented to request a building permit for a power pole. Tim made a motion to approve building permit #166. Mark seconded the motion and the vote passed 5 yeas, 0 nays.
Justin reported there was concrete at the power pole where Elsie Middleton requested to have the curb stone returned. Ms. Middleton thanked Justin for putting a cone up on her driveway when it had washed and that the asphalt on her driveway was very nice. Ms. Middleton requested a letter be sent to Tim Rues thanking him for the court help that painted fire hydrants and also laid brick. The council agreed to do this.
Justin requested a letter be sent to Keith Browning and Mike Perkins thanking them for the good working relationship with their departments and the City of Lecompton. The council approved.
Justin reported having to purchase new tires for the dump truck. There are still tires that need to be replaced. Dee Nichols has two tires and rims that have less than 150 miles on them. He would sell them to the city for $450 total. After discussion regarding cost of new tires and rims the council approved to purchase these tires.
City tools: Justin report there had been concerns expressed by a resident that he was using city tools for his own use, i.e. jacks. He said he had done this upon occasion and wanted to know from the council if this is a problem. Justin was asked if he ever used his own tools for city work. He said yes he had. He was asked if he charged the city rent for that use. He said no. The council does not have a problem with the use of tools as long as they are returned when he is finished.
Justin reported he had repaired brakes on the city truck instead of taking it to be repaired. There were “no” brakes and he would not drive it that way and did not think it would be as economical to have it towed in for repair.
8:09 PM Jennifer made a motion to go into executive session until 8:15 PM to discuss personnel matters of non-elected personnel. Mark seconded the motion and the vote passed 5 yeas, 0 nays. 8:15 regular meeting resumed.
Justin reported he had 52 hours of vacation remaining for this year. He is training part time help to be able to maintain the water plant while he is on vacation.
Wayne Riley has accepted the position as NIMS director for the City of Lecompton until they can get organized and find someone else to take the position.
Security Benefit left information regarding 401 plans.
Information was reviewed for the fall newsletter.
It was report utility bills had not been placed on the tax roll in the past. The state has a set off program that can be used.
Information regarding the Red Flag Rule was discussed. It was suggested the clerk create a resolution to adopt.
A letter was shared that had been sent to a resident that had requested copies of past records.
Elections will be held in Lecompton Oct 25, Nov 1 and Nov 4 for county, state and national elections.
Jennifer shared website information and cost.
There was discussion regarding Public comment on the agenda. It is to be the first thing after signing of vouchers. It had been unintentional removed from the agenda this month.
City clerk is to check on the difference for full coverage and liability only for the dump truck.
8:55 P.M. Jennifer made a motion to adjourn. Jimmy seconded, and the vote passed 5 yeas, 0 nays.
Sandy Nichols, City Clerk