November 17, 2008 LECOMPTON CITY COUNCIL MEETING MINUTES
7:00 P.M. Mayor Paslay brought the Lecompton City Council regular meeting to order at 327 Elmore, Lecompton, KS. Council Members Jimmy Wilkins, Christy Mallonee, Jennifer Smith, and Mark Tunstall were present. Council Member Tim McNish was absent. Also present were the following: City Superintendent, Justin Van Winkle, City Clerk, Sandy Nichols, City Engineer, Kenneth Shetlar, and City Attorney Lee Hendricks.
Christy Mallonee made a motion to approve the November 3, 2008 minutes with noted correction. Jimmy Wilkins seconded the motion and the vote passed 4 yeas, 0 nays.
Mark Tunstall made a motion to approve the bills before them. Jennifer Smith seconded the motion and the vote passed 4 yeas, 0 nays.
Kenneth reported Rural Development Regional Attorney is reviewing the procurement information regarding the bidding of the water plant. He hopes to hear something this week from them.
7:05 P.M. Christy made a motion to go into executive session for five minutes to discuss matters of privileged attorney-client information. Council members, mayor, city engineer, attorney, superintendent, clerk and treasurer were invited to attend. 7:10 P.M. regular session resumed. Jimmy seconded the motion and the vote passed 4 yeas, 0 nays.
Lisa Herschell was present to get information regarding building a new home on Woodson Ave. The council reviewed survey maps of the property. There was discussion regarding acreage south of the current home that would be landlocked when selling that property and the effect it could have on the resale value. The council wanted to be sure she understood there would not be a road available to the acreage south of the current home. The city clerk is to mail building set back information and building application and permit forms to Ms. Herschell.
It was reported the Rural Development would fund land purchase through their program.
7:32 P.M. Mark made a motion to go into fifteen minute executive session for preliminary discussion of acquisition of real property. Jennifer seconded the session and the vote passed 4 yeas, 0 nays. 7:47 P.M. regular session resumed.
Mark made a motion to accept a proposal for the tower property for $20,500. Jennifer seconded and the vote passed 4 yeas, 0 nays.
Kenneth reported the survey of the 2.95 acres of the Nehrbass property has been completed.
It has been recommended to annex the new tower property as soon as possible. Kenneth mentioned the need to get the geo tech testing done as soon as possible. Lee stated he would request permission to do the archeology survey and the geo tech testing done prior to completion of the purchase of the property. The city clerk is to let Lee know what is needed for the archeology survey.
After review of Ordinance 794, Mark made a motion to accept Ord. 794 regarding solid waste rates. Christy seconded the motion, vote passed 4 yeas, 0 nays. After discussion and review, Christy made a motion to approve the Refuse Collection and Disposal Agreement. Mark seconded the motion and the vote passed, 4 yeas, 0 nays.
John Hoffman: there was discussion regarding improvements John would like to include in his job description and improve the financial reporting; i.e. outstanding indebtedness, future cash decisions. Mayor Paslay mentioned there is information needing to be collected for the water rate report that John can work on. There was discussion regarding the 10 hours to work per month being a guideline and could vary some. John will attend the first meeting of the month and use the remaining hours to work on other projects. There was concern changing the job description, instead possible work the addition information into the current hours. Council would like to see a sample of what John has in mind. John will present this information in December.
Justin: there was another blow out of a tire on the dump truck; four new tires were purchased.
Six tables at the community building had to be scraped do to damage. Jimmy will get cost for tables and let Justin know.
The floor at the community building has been temporarily fixed. A stack of cinder blocks had fallen over; the joists appear to be okay, foundation looked okay.
Justin would like to get an estimate for a car port to park the city dump truck and blade under. The council approved.
With the raise in water, sewer and trash should there be a consideration to increase the deposit on utilities? The city clerk is to get the cost of 5000 water usage bill for the new rate and report at the next council meeting.
The post office wanted to know if the city could clear snow on the alley and the drive at the post office. The city attorney recommended not clearing snow on private property. The council also believes other people would want their alleys cleaned and should not start cleaning of any alleys.
Lee asked if there was any additional need for him to stay. 8:40 City Attorney Lee Hendricks and Roy Paslay left the meeting.
City Council President Mark Tunstall continued on with the agenda. It was reported Bob Treanor returned the missing sign piece. Mr. Treanor stated he was disappointed the city did not contact him to repair the sign or consider him for an estimate for a new sign. 8:47 Roy Paslay returned. A letter from Bart Randolph Lawrence-Douglas County MPO was read. The council approves a survey being placed in city hall for residents to complete. A letter from KDOT was read discussing budget cuts. Dennis Albers with Douglas County mapping called to say new aerial maps will be shot in 2009 and available in 2010.
Sandy: ID Theft brochures for the Red Flag Rule are available free from Federal Trade Commission. Council recommends ordering 100. A draft for a Red Flag Rule was given to the city attorney to review. The oven door at the CB came off but was able to be put back on.
There was discussion concerning the updating of the city code books. The city clerk is to get a recommendation from the city attorney if this could be done in house.
The council instructed the city clerk to contact Tracey Paramore regarding work to be done on the web page.
Mayor Paslay said he had been contacted by residents requesting something be done about trash being piled at property at the end of Halderman. The city clerk is to send a letter to the property owner and the person in charge of the utility billing.
Roy and Jennifer attended a gather with the Freedom National Tour. It was an enjoyable and educational experience.
9:16 P.M. Christy made a motion to adjourn. Mark seconded, and the vote passed 4 yeas, 0 nays.
Sandy Nichols, City Clerk