August 17, 2009


7:00 P.M. Mayor Paslay opened the regular City Council Meeting. Council Members Mark Tunstall, Tim McNish, Jimmy Wilkins, Christy Mallonee and Jennifer Smith were present. Also present were the following: City Superintendent Justin VanWinkle, City Clerk Sandy Nichols, City Attorney Lee Hendricks, residents Gary Bohannan and Elsie Middleton.

Mark Tunstall made a motion to approve the August 3, 2009 minutes. Tim McNish seconded the motion and the vote passed 5 yeas, 0 nays.

Tim made a motion to approve the bills before them. Mark seconded the motion and the vote passed 5 yeas, 0 nays.

Gary Bohannan, Lecompton Methodist Church Head Trustee was present to discuss sidewalk and driveway repair work that needs to be done at the church. Mr. Bohannan wanted to know if the city or the church was responsible for the sidewalk. Mr. Bohannan wanted to know if the city would pay any of the expense do to part of the problem being caused by run off from Elmore Street. The council and attorney agreed the responsibility of the sidewalk belongs to the property owner. There is also a problem at the drive entrance from Woodson Avenue caused by run off. An estimated cost of $8,248 was presented. Mr. Bohannan stated this cost would be reduced with donated labor.

No one was present to discuss the building permit request at Ron Ricley’s location. No information had been left for the council to review. No action was able to be taken.

After review and discussion of the information sent by Mike Emming regarding water plant and tower cost, the council requested Lee to contact Donna Crawford, Kenneth Shetlar, and Dan Fischer to get water rate increase information and explanations to give to residents prior to a water rate increase.

Trailer Court on Clark: After discussion, Christy made a motion requesting Lee to send a letter to Ms. Tompkins stating she will have 30 days to appeal all billings for her properties are sent to her in the future and be her responsibility to collect effective October 1, 2009. Jennifer seconded the motion and the vote passed 5 yeas, 0 nays. The past due utility bill on account #5 is to be placed on the special assessment tax roll. Late charges may not be included.

There was no Planning Commission report.

Council reports:
Stauffer – tabled until September 8, 2009 meeting
Pfeffer – okay for now
Janes – Jimmy will have a list September 8, 2009
The information regarding the cost of the water plant and water tower do not include attorney fees, G.A.S. fees, cost to purchase Stewart property, or well pumps; not sure if the cost of the well pumps was included.
A citizen had reported Boone Street needed work done on it. After discussing the city clerk was requested to send a letter to Mr. Chaney to make asphalt repairs by September 15, 2009 or the city will make the repairs and send the bill to him.
The meter at the post office has been repaired.

A letter was sent to SCI. The cable has been moved. SCI is current with their franchise fees.
The council would like Dan Fischer to move forward requesting permanent bond ordinance and resolution for the water tower.
After discussion regarding the past due utility bill for account #112, Jennifer made a motion to add this to the 2009 tax roll. Jimmy seconded the motion and the vote passed 5 yeas, 0 nays. The cost of city to have the property mowed will not be applied to the tax roll at this time do to cost efficiency.
A letter regarding dogs at large on 7th Street was hand delivered to the dog’s owner.
There was discussion regarding a purchase policy. The city clerk will work toward having a draft available to review.

Justin reported one of the high service pumps at the old well had quit. There is also a pen size leak in a rusty pipe. There is concern the pipe might not be in good enough shape to repair. Justin will do what he can to keep the pipe functioning. If necessary Justin will contact Rural Water District #3 to use rural water until the new plant is running. Tonka Equipment Company is to be in around September 20th for training at the new water Plant

Tim made a motion to go into executive session from 9:02 – 9:12 to discuss non-elected personnel performance. City Clerk, City Superintendent and City Attorney were requested to stay for the executive session. 9:13 regular session was resumed.
Tim made a motion to let Linda Guthrie know it would not be necessary for her to come into the office while the city clerk is on vacation. Jennifer seconded the motion and the vote passed 5 yeas and 0 nays.

9:13 P.M. Jimmy made a motion to adjourn. Jennifer seconded the motion and the vote passed 5 yeas, 0 nays.

Sandy Nichols, City Clerk