January 4, 2010 LECOMPTON CITY COUNCIL MEETING MINUTES
7:00 P.M. Mayor Paslay brought the Lecompton City Council Meeting to order at 327 Elmore, Lecompton, KS. Council Members Mark Tunstall, Jimmy Wilkins, Tim McNish and Jennifer Smith were present. Council Member Christie Mallonee arrived at 7:17 P.M. The following were also present: City Treasurer, City Clerk Sandy Nichols, City Superintendent Justin Van Winkle, and City Attorney Lee Hendricks; from Midland Construction Charlene and Kelley; from SKW Mike E. and resident Elsie Middleton.
Jennifer Smith made a motion to approve the December 21, 2009 minutes. Tim McNish seconded the motion and the vote passed 4 yeas, 0 nays.
Bills: It was noted the check to Banks Construction could be approved to pay provided all paperwork has been received. Mark Tunstall made a motion to approve the bills before them, holding Banks payment until all paperwork was completed. Jimmy Wilkins seconded the motion and the vote passed 4 yeas, 0 nays.
Justin update of water plant: The plant is not running on automatic yet. There are issues with communication between the tower and plant regarding when there is need for water and when to shut off.
Davin electric reported a fault at the second well and the high service pumps had been corrected. Justin reported there had been a power flicker and the battery back up was not working. A new board has been ordered from Pedrotti and should arrive in the next day or two. Justin reported he is comfortable with the plant running when he is present. He is concerned about overflows causing chemical treatment issues. Vic, Hack representative will be out next week to discuss the chlorine analyzer. Justin is able to fill the tower manually. The plant ran on its own for two consecutive days. All drives tripped out. The plant ran Tue and Wed prior to Christmas. Adjustments are still being worked on for the new equipment. Mike stated he wasn’t aware of some issues that maybe he should have been. The council was concerned a representative from SKW had not been present at times they should have been. Justin recommended SKW call when the plant is ready. Justin stated maybe he shouldn’t have been so involved. Mark and Jimmy both stated they appreciated Justin being involved with the plant. Kelley stated her appreciation of Justin’s help. Kelley and Charlene both stated Midland will be involved until all problems are worked out. Lee stated he did not believe there are any liquidated damages at this time. The plant last ran Dec. 24 for a little bit. Jennifer made a motion to pay Midland half of their last invoice ($51,000) and to declare substantial completion on the project once the plant has run 7 days in automatic mode. Mark seconded the motion. In discussion, Jimmy recommended paying the total amount. Jennifer moved to amend her motion to give the mayor authorization to pay the remaining amount once substantial completion is reached. Mark seconded the motion. The amendment passed 5 yeas, 0 nays. The amended motion passed 3 yeas, 2 nays.
Sandy is to email Dan it has been approved to pay $51,000.
Mike state he could ask Rex to come. Rex has had more experience with water plants than Mike.
Charlene and Mike will work together to schedule a walk through of the plant for Dan Fischer and Donna Crawford.
Mike did not have an update for regarding discharge of brine. He had not talked with the railroad. He will contact them and report back to the council.
There was no update for a light on top of the new water tower that is required by the county. Mike will contact Westar regarding power to the tower.
The council approved Lee attending a meeting with Douglas County Public Works regarding legal description for the city boundary. The city clerk will also attend.
Lee contacted Mr. Denzil Hackathorn regarding property on Clark Street. When the snow is gone, Lee with meet with Mr. Hackathorn at the property to discuss what needs to be done.
Elsie stated the streets had been cleaned very well during the snow storm.
Snow removal of alleys: two residents had requested alleys to be cleared during snow removal. Mayor Paslay requested this to be done. The council discussed future clearing of alleys. It was noted the alleys were for utility easements. It was noted that if some alleys were cleared, all alleys should be cleared. It was noted the alley to the Community Building was cleared to permit use of the Community Building only. The council decided not to clear alleys in the future.
Communication was shared from Belinda Janes stating a load of junk had been removed from the property.
Approval to renew 7 month CD at 1.44% was given by the council.
It was noted utility payment had not been made at Coffman property on Second Street. Do to the freezing temperatures and concern of opening the meter pit, the water had not been shut off. When the temperature permits the water should be shut off.
Justin reported between Dec 22 – 31 $400 had been spent on fuel. Three loads of salt/sand had been hauled today and 2 loads last Saturday.
8:50 P.M. Jimmy made a motion to adjourn. Jennifer seconded the motion and the vote passed 5 yeas, 0 nays. Sandy Nichols, City Clerk