February 3, 2010 Minutes


7:00 P.M. Mayor Paslay brought the Lecompton City Council Meeting to order at 327 Elmore, Lecompton, KS. Council Members Mark Tunstall, Jimmy Wilkins, Tim McNish, Christie Mallonee and Jennifer Smith were present. The following were also present: City Clerk Sandy Nichols, City Superintendent Justin Van Winkle, Charlene Marlow with Midland Contractors Inc., Mike Emming representing, SKW, Brian Damme with Jr. Kaws Football, residents Elsie Middleton, Steve Fugett, Shane Jones and Vickie Clark,

Jennifer Smith made a motion to approve the January 18, 2010 minutes. Christy Mallonee seconded the motion and the vote passed 5 yeas, 0 nays.

Jennifer made a motion to approve the bills before them withholding Midland’s until after discussion. Jimmy Wilkins seconded the motion and the vote passed 5 yeas, 0 nays.

Charlene reported the punch list was 100% complete. There has not been a final building inspection approval from the Douglas County Zoning & Codes. Charlene is working on a meeting to include SKW, the manufacturer, and Dg. Co. Zoning/Codes. Mr. Wempe wants siding taken off which could strip screws, cause possible damage to the paint to see insulation was cut off. The manufacturer stated the moisture wasn’t uncommon. Mike stated the insulation was hanging below the panels at one time and had been corrected. Charlene stated the manufacturer said there would not be a problem with mold as it has nothing to grow on. Tim McNish stated he thought we should follow the codes regarding inspections. Midland’s pay request is for $63,585.72. Tim stated the county could pull the power to the pumps if building inspection not approved. It was asked how long the plant had been running. Charlene replied three weeks. The tower overflow problems have been solved. Mark made a motion to pay Midland $63,585.72 that the inspector will be here; Midland is not going leave prior to resolution of the problems. Christy seconded the motion. The vote passed 4 yeas, 1 nay. Jimmy made a motion to accept the change order for $6,731.30. Mark seconded the motion and the vote passed 4 yeas, 1 nay.

Charlene presented a Westar electric bill for the water plant Dec 22, 2009 – Jan 26, 2010. Charlene stated they were done with construction and tweaking things and would like for the city to pay this bill. Mark made a motion to pay the $347.55 Westar bill. Jimmy seconded the motion and the vote was passed 5 yeas, 0 nays. Charlene will call Westar regarding deadline of payment as the city would not be able to pay until Feb. 16, 2010.

Lagoon update: Mike reported he had been in contact with BNSF railroad. They requested he submit full permit with designs then they will give us a permit. Justin asked Mike if he had talked to the state recently. Mike said he had not. Justin recommended he check with them for an update on what will be needed to discharge from the lagoons if the softener at the water plant is in use. The council wanted to know when the application would be sent to BNSF. Mike said it would be in within the week.
Tower update: Mike stated Westar had been on site for a cost estimate for power to the tower. Cost would be $11,000 and the city’s share would be $5,500. The cost for solar power obstruction light was not feasible. Phoenix usually puts the light up after painting. Phoenix will send shop drawing to SKW. Once the power is located to the tower the council will discuss the timing of the painting of the tower and putting up the light.
There are 76 additional meter to be installed by Banks. He will install them for $437 plus any unknown digging. This does not include the cost of the estimated 6 larger meters.
Jimmy stated this was unacceptable count on the meters. The correct count should have been done correctly before the bid went out. It is not fair to tax payers for the city to be picking up extra costs. Tim had asked Kenneth since the bids were over recommended cost and had to be re-bid if the engineer cost would be lower. The engineer cost did not go down. Jimmy stated he thought SKW should be responsible for the cost of the final 76 meters that were not included when the bid was let. Jimmy told Mike to let SKW know. It was requested that Kenneth and the gentleman that had come to a previous meeting, attend the February 16, 2010 meeting. Justin asked Mike if Patchen’s had been paid for the motors. Mike said he had past that on to electrical and did not know. The council stated the city has a lot of work done by Patchen’s and doesn’t not that relationship harmed. There was discussion regarding the elevation of meters that had been replaced and need to be replaced yet. Again state the next council meeting would be Tuesday 16th.
Tim said the tower would still be covered by the builders insurance until construction of tower was complete.
Mike was asked how much money was left on the plant and tower loan/grant money with Rural Development. Mike stated he had looked at information sent to him by Dan Fischer with Rural Development but did not fully understand the spread sheets. The council request Kenneth have information regarding how much money is left for the tower and plant projects at the Feb 16th meeting.

Donna Crawford: The monitoring of the CDBG funds for the water tower went well. Donna has asked for an extension until April for the water tower stating do to the weather the tower was not able to be painted. It was noted the Fair Housing Hot line number was placed on the park sign. After discussion it was decided a Public Hearing would be held regarding the water plant on Feb. 16, 2010 at 6:45 PM.
There was discussion regarding application for non-match stimulus money. Donna stated both grants would have to be closed before the city could apply for additional grants. Past stimulus grants request information, had to be in within 20 days. The council was interested in possibly applying for stimulus grant money to work on streets. The city clerk was requested to send a letter to Phoenix asking how long it would take for the painting of the tower and what the city’s needs regarding stimulus money are. SKW are to receive the letter also.

Vickie Clark would like to have a cleaning business office in her home. There would not be any additional traffic or people coming and going. The council is okay with this and there is no permit needed.

Shane Jones: Mr. Jones requested rock is put back on Jones Street two car lengths from his property. Rock has been graded into his grass. Mr. Jones brought pictures showing the rock in the grass. The council discussed the type of rock that had been down and how this can happen with that type of rock. Justin state the quarry ran out of rock and he was planning to put more rock down. Mr. Jones stated he did not expect his driveway to be rocked as had been discussed at previous meetings. He would like to have the drive re-rocked and to leave the rock in the grass as “they” would probably make a bigger mess than was already there. He did not know what he would do about it. The council instructed city employees in the future to not go beyond Pat Winchesters property. It was noted Sandy Jacquot had emailed how pleased she had been with the plowing of Jones Street during the storm(s).

After discussion regarding Ordinance #800 regarding Planning Commission meetings, Mark made a motion to approve Ordinance #800. Jimmy seconded the motion and the vote passed 5 yeas, 0 nays.

Public Comments: Elsie stated she hoped the council would stick to their guns regarding the city engineer. Elsie stated she had had calls regarding the selling of the township building. She thought it would be a good study session for the Planning Commission.

Brian Damme was present to ask the council if they would be interested in donating $50 toward the Jr. Kaws Football 2nd annual golf tournament at Village Greens Golf Course in Ozawkie. Jennifer made a motion to donate $50. Christy seconded the motion and the vote passed 5 yeas, 0 nays. The council also approved a flyer be added to the city’s spring newsletter.

The City Clerk noted a letter had been received from BG Consultants. The Mayor had approved asking BG Consultants to attend the February 16, 2010 meeting.

Bohannan: The city clerk requested clarification if payment was not received by the 25th of the month. The council stated if the month utility bill plus $60.00 is not paid by the 25th of the month the water is to be shut off.

A letter sent to Brian & Patrice Kelley regarding final building inspection was shared with the council.
It was noted to keep an eye on Michial Coffman’s property as it appears “junk” is being hauled in again.
Newsletter information was approved with Sunday June 13 being changed to June 12 for bulk trash. A maximum of 4 tires per house may be picked up. If there are additional tires that need to be picked up they may contact the city office and make arrangements for the tires to be picked up for an extra fee.

Mark asked about the Hurd Excavating voucher. Justin explained during the snow storm there were 6’ snow drifts at the old water plant. Water from flushing of the new water plant was not able to drain down the ditch, water overflowed into Earl Bahnmaier’s barn. Mr. Hurd cleared the snow so the water could drain.
Tim asked about the $538 chains. Justin explained he had purchased cheaper chains for the Bobcat to get around for snow removal. The cheaper chains held up for one day. Heavy duty chains were then purchased.
Mayor Paslay stated tracks should be considered for the Bobcat.
Tim shared information regarding fuel costs that he had been studying.
Mark suggested fuel be purchase from Kroeger’s. There was discussion regarding the hours they are open and the additional cost of fuel. Mark suggested some fuel could be arranged to be purchased at Kroeger’s. Jimmy did not believe he could justify spending tax payer money for the additional cost.
It was noted fuel costs during the storm should be reported to FEMA. The staff has been doing this.
Tim, Jimmy, Christie, and Jennifer believe a $.30 extra is too much to pay for fuel.

Jennifer shared sales tax information. Prior to Jan 1, 2010 sales tax for purchases on the internet from Lecompton had a 7.3% sales tax. After Jan 1, 2010 the sales tax was 6.3%. The city clerk is requested to check into this.

9:27 P.M. Jennifer made a motion to adjourn. Tim seconded the motion and the vote passed 5 yeas, 0 nays. Sandy Nichols, City Clerk