February 16, 2010 Minutes and Public Hearing

February 16, 2010

6:47 P.M. Mayor Paslay brought the CDBG Public Hearing for the purpose of closing the water plant CDBG project. Council members Tim McNish, Jimmy Wilkins and Christy Mallonee were present. Council members Mark Tunstall and Jennifer Smith were absent. The following were also present: Grant Writer Donna Crawford, City Superintendent Justin Van Winkle, City Clerk Sandy Nichols, and resident Elsie Middleton. Ms. Crawford gave budget print outs regarding the water plant to each member of the council. Ms. Crawford explained the one year warranty bond stating any problems fall on the contractor. Ms. Crawford recommended continuing to stay on top of any problems so as to have them resolved as soon as possible. At 7:00 P.M. Mayor Paslay closed the Public Hearing.

7:00 P.M. Mayor Paslay brought the Lecompton City Council Meeting to order at 327 Elmore, Lecompton, KS. Council Members Jimmy Wilkins, Tim McNish, and Christie Mallonee were present. Council Members Mark Tunstall and Jennifer Smith were absent. Those attending the Public Hearing remained for the regular council meeting. City Attorney Lee Hendricks arrived for the regular council meeting.

Christy Mallonee made a motion to approve Mayor Paslay signing the close out packet for the water plant project when Ms. Crawford has the paperwork completed. Jimmy Wilkins seconded the motion and the vote passed 3 yeas, 0 nays. Ms. Crawford left the meeting.

Jimmy made a motion to approve the February 1, 2010 minutes. Tim McNish seconded the motion and the vote passed 3 yeas, 0 nays.

Christy made a motion to approve the bills before them. Tim seconded the motion and the vote passed 3 yeas, 0 nays.

There was not a representative from SKW present.

PC: Elsie Middleton presented by-laws to the council that had been approved by the Planning Commission. After reviewing the changes Christy made a motion to accept the Planning Commission by-laws. Jimmy seconded the motion and the vote was accepted 3 yeas, 0 nays.

After review of the GAAP Waiver Resolution, Jimmy made a motion to accept Resolution #267. Christy seconded the motion and the vote passed 3 yeas, 0 nays.

After discussion regarding the contents in the water plant the council chose to have only liability on the property at the old water plant.
At this time the council chooses to keep the propane tank.
There has been no correspondence from Brian Kelley regarding a request to make arrangements for a final inspection of his building permit. The council requests City Attorney Lee Hendricks to send a letter to Brian Kelley regarding the building permit that has not had a final inspection completed.

Justin reported work had been completed on a clay valve repair. He discussed savings having a yearly contract with B & B Services. After discussion that there had not been any repairs done in at least eight years, the council decided not to enter into a yearly contract at this time.
The staff asked what instructions the council would give if Bohannan’s did not pay this month’s utility bill or requested an extension. After discussion, the council instructed staff to give an extension on the amount in arrears only until March 1, 2010 and then they are to attend the council meeting at that time if the bill is not paid.

Council was informed a representative from Bartlett & West had visited the office to leave information and offered their services if there were any projects they could be of assistance to the city.
After discussion the council preferred not to send a letter of recommendation regarding the John Dewey School.
The City Council approved sending a letter of recommendation for Midwest Assistance Program in regard to the work they had done with the City of Lecompton.

Brain Kingsley and Cara Hendricks from B & G Consultants arrived for a presentation to the council. Mr. Kingsley shared handouts regarding projects B & G Consultants had done with other communities and how projects can be funded. Mr. Kingsley discussed the short length of time that application would need to be made if/when stimulus money would be available. A plan of what needed to be done would have to be in place as there would not be time to put out bids for an engineer, get a study completed and have a plan ready. It would be advisable to have the study done and in place. There would be advantages for the city to have a long term plan for budgets and future council members. A presentation was made regarding street projects and recommendations. If the council wished to precede B & G Consultants would meet with city staff, evaluate city streets and report back to the council. After discussion and questions Mr. Kingsley and Mrs. Hendricks left the meeting. After discussion by the council regarding Lecompton streets, Jimmy made a motion to hire B & G Consultants to do a preliminary study of the Lecompton streets. Tim seconded the motion and the vote passed 3 yeas, 0 nays.

The council would consider approving Planning Commission Member(s) to attend a workshop in Junction City, May 8, 2010.

A brochure from KRWA for a training of council members was shared.

Township property; Elsie shared the non-conforming use of this property was a study session for the February 8, 2010 Planning Commission. Mr. & Mrs. Greg Howard attended the Planning Commission meeting. The Planning Commission discussed the non-conforming use would go with the property as long as it is used in the same type usage. The exterior of the building could not be made wider or longer.

Lee has not spoke with Mr. Hackathorn yet do to the on and off snow.

Justin noted the pit cock located in the Ball Associations meter pit was removed when replacements were done on the meter pit. There was not enough room to include it with the new equipment. Justin is concerned there would not be water available to be used to water flowers this summer or have water at the shop.

Justin reported the 2007 truck was getting 6.75 mpg; the 1994 truck was getting 11.0 mpg.

Justin asked if anyone had received complaints of yellow water. Elsie said she had talked with two residents that had said they had within the last 2 weeks. No council members had received any reports.

Jimmy reported he had attended the Transportation meeting. It lasted 22 minutes. They will try to meet in March again.

Tim noted Kent Morgison had low water pressure.

It was noted that some liked the clearing the county had done at Woodson Ave and 1029, others were still evaluating. It was noted it is easier to see traffic coming from the north.

9:00 P.M. Christy made a motion to adjourn. Jimmy seconded the motion and the vote passed 3 yeas, 0 nays. Sandy Nichols, City Clerk