June 7, 2010 Minutes


7:00 P.M. Mayor Paslay brought the Lecompton City Council Meeting to order at 327 Elmore, Lecompton, KS. Council Members Jimmy Wilkins, Tim McNish, Christie Mallonee, and Jennifer Smith were present. Council Member Mark Tunstall was absent. The following were also present: City Clerk Sandy Nichols, City Superintendent Justin Van Winkle; Charlene Marlow with Midland; Randy Davin, Davin Electric; Dave Stanfield with Shaffer Kline & Warren; Liane Rosencrants with Mobile Lodge Community; resident Elsie Middleton.

Jimmy Wilkins made a motion to approve the May 17, 2010 minutes. Tim McNish seconded the motion and the vote passed 4 yeas, 0 nays.

Tim made a motion to approve the bills before them. Christy Mallone seconded the motion and the vote passed 4 yeas, 0 nays.

Susan Clemons: Ben was present to represent Susan Clemons. A drawing was presented showing where Ms. Clemons would like to build a fence and a shed on blocks. After review, the council requested to keep the drawings and stated no permit would be required.

Melinda Wingfield was present to request a donation for the Lecompton Ball Association. After discussion, Jennifer Smith made a motion to donate $500. Tim seconded the motion and the vote passed 4 yeas, 0 nays.

Charlene Marlow with Midland Contractors reported there had been a leak in the Sodium Permanganate System; parts had been received. Moisture has been found on the east side of the building and a small area on the NE and SE sides. Contractor had recaulked around walk in door and on the roof. All warranty items are taken care of. Wells are running. Randy Davin has completed work at the new tower until Westar is out again. Dave Stanfield from SKW stated he had tried several times to locate someone with Westar to visit with regarding electrical issues. He finally spoke with Bill Black who works with this area of Westar. Westar does not want to put in new transformers at this site. The council shared with Dave the inability the city has had from SKW to assist with these issues. Dave said he would see what he would be able to do. Randy and Dave will work together to try and find a solution to electrical problems. Midland and Davin Electric will work together when the RTU is ready to be moved. 2 times prior to use, the new tower will need to be filled, chlorinated, and left to sit 24 hours each time.

After review of Change Order Number 1 for the tower project, Christy made a motion to approve the Change Order totaling $80,354.00 to be paid with Rural Development funds and then city funds if necessary. Jennifer seconded the vote and the vote passed 4 yeas, 0 nays.

Liane Rosencrants was present to discuss the water readings taken in February. The council reviewed the gallons used the first few months of 2010 and believed the usage would average out okay. No action was taken.

Gary Wells presented papers regarding a title for a truck so he can get the truck tagged. The council requested he keep the council informed of the progress. He may call the office and leave a message.

Elsie Middleton shared information on the Rural Kansas web site.

Jimmy asked if a letter could be sent to the owner of the property at 335 E 7th Street. The grass is getting tall and there are dilapidated structures. After discussion it was recommended the city clerk send a letter to the owner of record at the address furnished by the County Clerks Office.

Doug Stevens from Douglas County had contacted Justin regarding chip & seal needs. After discussion the council requested Justin to get bids on asphalting Whitfield from Woodson Ave south to 7th St.; from 7th & Whitfield to Eisenhower Memorial Drive; Elmore from Woodson Ave to 3rd St; possible companies to check with are, Bettis, Hamm, Sunflower Paving and Kings. Justin will put more chips on Elmore before Territorial Days. Potholes will be repaired around town.
1.) Westar can place a street light on the pole located at Brad Christman’s. 2.) Cut trees on Hertel’s right-of-way place a pole and light. The pole would be $5.00 per month and the light would be $27 per month. Justin reported 140 gas services would be replaced within the next few weeks. Justin will have to work with them to do locates.
8:30 PM: Meeting recessed to look at lighting from Elmore Street north of Third Street. 8:50 meeting resumed. After discussion: add a pole on the west side and one on the east side south of Elmore and Third Street. Check on lighting at Isacks and 5th Street to discuss at the June 21 meeting.
Christy made a motion to place hour meters at the new water plant. Jimmy seconded the motion and the vote passed 4 yeas, 0 nays.
Federal Surplus has a two wheel trailer for $3000. Township would like to purchase for $750 the trailer the city now owns. The trailer at Federal Surplus is a tandem, tilt, will haul roller; Tim made a motion to sell the trailer to the Lecompton Township for $750. Jimmy seconded the motion and the vote passed 4 yeas, 0 nays. Jimmy made a motion to purchase the Federal Surplus trailer for $3000 if it passed Justin’s inspection. Jennifer seconded the motion and the vote passed 4 yeas, 0 nays.
Justin reported there was a broom and tracks available on Purple Wave Auctions. Justin is to continue to watch these sales but not purchase anything at this time.
Justin will trim trees along Elmore before Territorial Days. Justin will contact Westar to have the meters turned on.
Bill Leslie is to put a deposit on hold for his rental property; trash is to be removed from billing until it is rented.
After discussion regarding keys for Carolyn Stewart the council wanted to table the topic until June 21 meeting.
The council is not interested in an ad in the Great Bend Tribune at this time.
The council was brought up to date with Jace Jacob’s account.
The council would like to have a notation on the record of ordinance of ACH withdrawals.
Renew the June CDs for another 182 days.
Old business
Bahnmaier property: revisit when clean up is reported complete
Jennifer reported Hank Booth had offered to find volunteers to assist Mr. Coffman in cleaning his property so it could be sold.
A letter is to be sent to the property owner at 425 E Woodson regarding inoperable vehicles. Justin will hand deliver the letter.
A letter regarding inoperable vehicles is to be sent to Bill Roberts.

9:45 PM Jennifer made a motion to go into executive session for 10 minutes to discuss non-elected personal. Jimmy seconded the motion, and the vote was unanimous. Only the Mayor and Council Members attended the executive session. 9:55 regular meeting resumed. Jennifer made a motion to pay insurance increase in rates for Justin when a child is added instead of a pay increase, and a 3% pay increase to Sandy. Jimmy seconded the motion and the vote was unanimous.

It was noted there will be a public hearing meeting June 21, at 6:45 PM.

Jimmy made a motion to adjourn; the motion failed do to lack of a second.

Tim mentioned trimming trees on 2nd Street. Justin stated trimming of trees would continue.

10:00 P.M. Jimmy made a motion to adjourn. Jennifer seconded the motion and the vote passed 5 yeas, 0 nays.
Sandy Nichols, City Clerk