November 4, 2019 City Council Meeting Minutes


7:00 P.M. Mayor Sandy Jacquot brought the Lecompton City Council Meeting to order at 327 Elmore, Lecompton, KS. Council Members Mary Jane Hoffer, Elsie Middleton, Jimmy Wilkins, Stephanie Confer and Tim McNish were present at roll call. The following were also present: City Clerk Lynley Sanford, City Superintendent Rance Roberts and City Attorney Jeff Heiman. Residents or township members attending included Jamie Hatcher, Barbara Hatcher, and Bob Heckler

Mary Jane Hoffer motioned to approve the meeting minutes for the October 21, 2019. Jimmy Wilkins seconded the motion.
Motion passed 5 yeas, 0 nays

Tim McNish motioned to approve the bills before the City Council. Stephanie Confer seconded the motion.
Motion passed 5 yeas, 0 nays.

Jeff Heiman – No updates

Rance Roberts –
– Boiler automated chemical feed for PRIDE building boiler – Elsie Middleton motioned to approve the automated chemical feed for the boiler, Jimmy Wilkins seconded the motion. The council also asked to see if a softener is really needed, if so, do they supply, if not, do they have a recommendation.
Motion passed 5 yeas, 0 nays
– CL-17 contract options. The CL-17 machine had the mother board and cooling fan replaced. Council discussed maintenance contract and decided not renew.
– Trees in the sewer easement at 301 Whitfield need to be cut down. Rance happened to talk to Erin with Massie Tree service, and she quoted they would put all 3 of the trees on the ground for $500. Jimmy Wilkins motioned to allow Massie Tree Service to put the trees on the ground. Elsie Middleton seconded the motion. Motion passed 5 yeas, 0 nays.
– Lift station at water plant – waiting on bids from Haynes – general consensus of the council is to use the 2/3rd rule. If it costs less than 2/3rd of the cost to replace it to repair it then go ahead and repair it. If it costs more than 2/3rd, go ahead and replace.

Lynley Sanford –
– Insurance check received for the playground equipment – $3218.78 – Looking at options to replace.
– Portable speed bumps purchased and delivered, council discussed when and where they would like speed bumps installed. Speed bump plans are to install on 7th street and wait until spring to install on Elmore.
– Review Jayhawk utility billing software tech support contract renewal. Mary Jane Hoffer motioned to renew the JUS softer tech support contract. Elsie Middleton seconded the motion. Motion passed 5 yeas, 0 nays.

Old Business –
– Ideas for 2020 leadership academy: Karla Meyer said she was interested, and Mendi Sanford.
– Thoughts on E-Communities board – Elsie suggested maybe having someone from the City Council on the board and for the council to consider paying mileage as an incentive to participate.
– 130 E. Woodson/Hatcher residence place a new portable shed on a foundation. It asked to be on the agenda for concerns of individuals using it as a future living quarters. Barbara Hatcher and her son Jamie Hatcher were present and stated for now it is a storage shed, but in the future was considering it a for use as a tiny home for Barbara. The Council indicated that might not work as an allowed use because of the zoning regulations for the district. It is in an R-1 which is a single family residence. Council indicated that a lot split may be required and a separate entrance and the tiny home would probably need it’s own utilities. Does the tiny home meet minimum design standards? Do the plans have an architectural stamp on them? Can the tiny house be considered an extension of the primary home?
New Business
– The PRIDE building bathroom windows on the first floor, both men’s and women’s restrooms. The windows are in poor condition and have plywood with a cut out for a vent fan. It was asked that codes be looked at to see if a vent fan is required. It looks as though code says either a window or a vent fan is required. So, the council asked to proceed with getting measurements and estimates on cost of replacing the windows. Information will be shared with PRIDE group.
– The computer at City Hall crashed on Thursday October 31st. The computer was taken to Dan Hinrichsen who is our I.T. person. He was able to transfer the files and programs to a temporary tower p.c. He provided a bid for a new computer system. The estimate was for $600. Mary Jane Hoffer motioned to approve the bid to Dan Hinrichsen to purchase a replacement computer. Stephanie Confer seconded the motion. Motion passed 5 yeas, 0 nays.
– Request for voluntary EPA survey regarding water quality – council agreed to pass on participating.
– Alarm issue at PRIDE building regarding a smoke detection. Elsie received the call, and checked the PRIDE building and did not find any smoke or anything alarming. Fire department did show up to check as well, they only found a smoke detector that had a light on that indicated it was not function properly. They asked that we follow up with our alarm company to have all the smoke detectors checked out and replaced as needed.
– Bob Heckler was present to request using the community building for jam sessions on a weekly basis free of charge. He said the sessions would be roughly 2 hrs. from 2-4 or 3-5. The council discussed it, and although thought it was a nice thing to want to do, could not offer the building up for free because of the utilities that would be used and the payroll for a cleanup person.

8:09 PM – Elsie Middleton motioned to adjourn. Mary Jane Hoffer seconded the motion.
Motion passed 5 yays, 0 nays

Lynley Sanford, City Clerk