October 16, 2023 City Council Meeting Minutes


7:00 P.M. Mayor Jimmy Wilkins brought the Lecompton City Council Meeting to order at 327 Elmore St. Lecompton, KS. Council Members Tim McNish, Mary Jane Hoffer, Steve Freeman and Owen were present at roll call. Council Member Stephanie Confer was absent. City Superintendent Rance Roberts and City Clerk Lynley Sanford were also present. The following residents or township members present included: Jason Hoskinson with BG Consultants, Belinda Janes, Susan Wood and Troy Clark.

Owen Mallonee motioned to approve the meeting minutes from October 2, 2023. Steve Freeman seconded the motion.
Motion passed 4 yeas, 0 nays

Mary Jane Hofer motioned to approve the special meeting minutes from October 5, 2023. Tim McNish seconded the motion.
Motion passed 4 yeas, 0 nays.

Tim McNish motioned to approve the bills. Mary Jane Hoffer seconded the motion.
Mary Jane Hoffer asked who the life insurance payment was for; it was for employee Kyle Morgison.
Mary Jane Hoffer questioned the number of hours paid to employee Lynley Sanford. It was 85 total hours.
Motion passed 4 yeas, 0 nays

Jason Hoskinson with BG Consultants was present to review the contracts for construction engineering for the sidewalk project. The sidewalk project will open for bidding on Wednesday October 18th and we should know shortly after that what the cost of the project will be and who was awarded the construction contract.
Owen Mallonee motioned to approve the 3 party work order for the KDOT sidewalk project base bid at $188054.00 contingent on KDOT accepting the project. Mary Jane Hoffer seconded the motion.
Motion passed 4 yeas, 0 nays

Steve Freeman motioned to approve the 3 party work order for the KDOT sidewalk project base bid plus alternate bid at $226184.00 contingent on KDOT accepting the project. Owen Mallonee seconded the motion.
Motion passed 4 yeas, 0 nays.

Council Member Mary Jane Hoffer reported the following concerns/reports with the City Council
– The City Side by Side has been witnessed buzzing through the City Streets. There is some public concern the Side by side may be exceeding the 20 mph speed limit. It was noted that the top speed on the side by side is 22 mph. City Employees will be reminded to drive the appropriate speed limit on City Streets.
– It was reported that the City Side by Side was witnessed being driven through intersections and stop signs without coming to a complete stop. City Employees will be reminded to follow all traffic regulations in all vehicles.
– It is being requested for employee safety the City Superintendents should be wearing reflective gear when reading meters, while riding in the Side by Side and when working on City Streets. City Superintendents have reflective vests. Hi-visibility shirts will be purchased for the superintendents.
– Signage is being requested at City hall and the City shop with hours and phone numbers posted. The office hours are on the door at City Hall with phone number, but the city will order something larger and have it posted outside in a more visible location. City Council discussed the City Shop and Maintenance Buildings and decided that those buildings did not require signage as they are not always occupied and the City Superintendents do not have necessarily regular working hours.

Rance Roberts –
– Updated the city council on projects in process including: street cleanup and stripes for parking; grade work left to be done at maintenance building and updates on the water plant.
– Planning to be gone 10/23-10/27
Lynley –
– No updates

New Business
– Report to City Hall for noise/ barking dog at 435 E. Fifth Street. The City Council discussed the issue. No action at this time.
– Request to City Hall regarding installation of speed bumps around 528 Whitfield. Council discussed speed bumps. No action at this time.
– Dog at large issue with new resident at 601Whitfield. The very friendly Husky keeps going to the school during recess to play with the kids on the play-ground. District policy mandates that with an unknown dog on the property, kids have to be called in from recess for safety. The dog owner is aware and is taking steps to abate this issue. She has contracted a company to build a new fence and has a tracking collar on the escape artist dog. The City Council discussed and recognizes the efforts she has already taken to abate the situation, but a paper trail is required and a letter was requested to be sent.
– It was asked that the City Council consider a property cleanup letter for the property at 214 Elmore.
The council asked a letter be sent for cutting down weeds along the front, processing the fallen tree, and cleaning up trash/rubble in the yard.
– Concerns over drivers speeding up and down Whitfield Street and Woodson Ave.
It was requested that Sheriff Deputy presence be in town from 5p-7p, and to pull over any speeding drivers.
– Council reviewed the letter drafted by City Attorney Jeff Heiman regarding the driveway in the 400 block of East 5th street, the manhole that has been covered by dirt in the driveway needs raised and the damage to the chip n’seal on the road needs to not happen in the future.
The City Council agreed the letter was good and should be sent.

Old Business
– Councilman Tim McNish brought up concerns over the weed height in the ditch at the intersection of Eisenhower and 7th street. It is in the Douglas County Easement and Douglas County should be mowing and maintaining that ditch, all the way up to the telephone pole. Mayor Wilkins will contact Douglas County to get that taken care of.
– Councilman Tim McNish asked about pot-hole patches on Jones Street and if they were going to be chip n’ sealed over again. The superintendent did not think so, it was just 7th street that was going to be redone.

8:12pm – Mary Jane Hoffer motioned to adjourn. Tim McNish seconded the motion.
Motion passed 4 yeas, 0 nays.

Lynley Sanford, City Clerk